Reclaim AI is a calendar optimization tool that automatically schedules focus time, habits, and meetings around a person’s existing commitments in Google Calendar or Outlook. For a program lead or executive director juggling donor calls, field visits, and internal meetings with no dedicated executive assistant, it defends blocks of real working time instead of letting the calendar fill up entirely with meetings.
Key features
- AI agents that continuously optimize a calendar for focus time, habits, and buffer breaks
- Smart Meetings that automatically resolve scheduling conflicts across multiple attendees
- Focus Time Defense, protecting dedicated work blocks from being booked over
- Buffer time between meetings and travel
- Scheduling links for sharing availability, with priority controls
- Task integration with Asana, ClickUp, Todoist, and Jira, plus a team out-of-office calendar
Pricing
| Plan | Price | Includes |
|---|---|---|
| Lite | Free, 1 user | 5 AI agents, basic calendar sync, limited integrations |
| Starter | From $10/user/mo | 10 AI agents, 8-week scheduling range, 3 calendar syncs |
| Business | From $15/user/mo | 100 AI agents, 12-week range, unlimited syncs and integrations |
| Enterprise | From $22/user/mo | Unlimited agents, SSO/SCIM, custom support |
Reclaim has run promotional discounts on Starter and Business pricing at various points. Prices change over time. Figures above are based on Reclaim’s own pricing page, confirm the current per-seat rate and any active promotion before subscribing.
Pros and cons
| Pros | Cons |
|---|---|
| A genuinely usable free Lite plan for one person before any team-wide commitment | Meaningful value (unlimited integrations, longer scheduling range) is concentrated in Business and above |
| Automatic conflict resolution across attendees saves real back-and-forth scheduling time | Requires trusting an AI tool to move meetings automatically, some staff may prefer full manual control |
| Task-tool integrations mean deadlines from Asana or ClickUp can influence calendar blocking directly | Only works with Google Calendar and Outlook, no benefit for a team on a different calendar system |
Who it’s best for
A program lead, executive director, or small leadership team with a packed calendar of donor calls, partner meetings, and field commitments who has no assistant managing scheduling for them.
Skip it if your calendar is already light on meetings, or your organization uses a calendar system other than Google Calendar or Outlook.
How to get started
Start on the free Lite plan, connect your real calendar, and let it defend one recurring focus-time block for two weeks before deciding whether the paid tiers’ longer scheduling range is worth it.
FAQ
Does Reclaim AI work with Outlook, not just Google Calendar? Yes, it supports both Google Calendar and Outlook.
Is there a free plan? Yes, Lite is free for one user with basic calendar sync and a limited number of AI agents.
Can Reclaim AI coordinate scheduling across a whole team? Yes, Business and Enterprise tiers support up to 100 or more users with shared visibility and a team out-of-office calendar.
Disclosure: Impact DOTS may earn a commission if you sign up for Reclaim AI through the links in this article. This does not change what you pay, and it does not influence which tools we choose to cover.
